Vendor Rules

If you want to sell products of any kind at Everfree Encore, you are treated as a vendor. The following rules apply to all vendors – It is mandatory that you read and abide them. The Everfree Encore staff reserves the right to take action should these rules be broken.

1. Fanmade items need to respect intellectual property.
A minimum amount of self-contributed effort needs to be visible in the fanmade items sold. This means that items that consist of screenshots or vectors taken straight from the show are not permitted for sale. Straight up recolors and edits are also not permitted. Work done in the style of the show is of course allowed – we just want to make sure that copyright is kept intact. German fair use laws apply. The vendors assume the legal responsibility for all possible violations of the law and third party rights that are caused by their own behavior and have to bear the consequences on their own. The Everfree Encore cannot be held responsible unless gross negligent or culpable behavior is ascertained.

2. All vendors need to keep records of their items and sales.
This is mandatory for insurance and commerce law reasons. Every vendor needs to keep records before, during and after Everfree Encore. This means that a list of all present items before and after the convention as well as the sales during the convention needs to be kept. Everfree Encore staff also has the right to check items at random points during the event.

3. All vendors have to take care of taxes by themselves.
We provide a platform for our vendors to sell their goods. All tax laws and such still apply and are your personal obligation.

4. All items and vendors need to maintain an atmosphere suitable for all ages.
Everything presented, either for sale, used as decoration or otherwise has to be suitable for all ages. We are a family friendly event and intend to keep it as such. No under-the-counter sales of questionable material – including violent, sexual or other offensive material – will be tolerated. This includes weapons and weapon replica toys as well. Questionable items will not be allowed in any context whatsoever.

5. Fakes are prohibited.
Any counterfeit or fake items are off limits and not allowed for sale. Items that try to pass as official My Little Pony products are deemed fakes. The Everfree Encore staff reserves the right to confiscate and destroy counterfeit items.

Thank you for reading! If you have any further questions, don’t hesitate to ask us at!
All vendors need at least a Standard ticket together with a vendor upgrade to sell at Everfree Encore.

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